Accounts Payable Specialist
Diocese Pastoral Center, Greensburg, PA
Primary Function
The primary function of this position is to process accounts payable invoices for the Pastoral Center and related operations.
Supervisor: Director of Financial Operations
Primary Duties and Responsibilities
- Review all vendor invoices and employee expense reports for proper approval, authorizations, account codes, math, payment terms, sales tax, and other pertinent information for processing
- Determine and/or obtain proper approvals, account codes, etc.
- Determine appropriate due dates to obtain discounts and for timely payment of invoices
- Batch invoices and run tape/log on invoices to calculate a control total
- Maintain vendor master files with accounts payable system as necessary
- Process vendor invoices/expense reports into accounts payable system
- Review and edit reports for errors, which includes monitoring for duplicate payment of invoices
- Run weekly check selection report by due date and review for processing
- Process payments for applicable invoices due, generate checks/payments
- Maintain check number log
- Process manual check requests on an exception basis
- Reconcile monthly outstanding accounts payable detail to the general ledger
- Maintain open and paid accounts payable files
- Maintain all accounts payable files
- Generate aged accounts payable report for Supervisor on a weekly basis
- Advise proper Finance Department staff of weekly cash requirements/disbursements
- Provide assistance to Pastoral Center personnel with questions regarding accounts payable transactions
- Research any vendor questions regarding payment of invoices
- Analyze invoices for any fixed asset purchases and forward copies of invoice and check to supervisor for maintenance of fixed asset system
- Monitor capital projects to verify that project remains on budget
- Coordinate and produce quarterly newsletter from the Finance Department
- Monitor and update the Finance Office web page
- Other duties as assigned
Minimum Qualifications
- High school graduate with training in business or its equivalent
- Two years of experience in accounts payable or similar financial office functions
- Working knowledge and understanding of principles of bookkeeping and accounting
- Proficient in computer usage, Microsoft office suite, and ability to learn other software programs
- Proficient in standard office practices and understanding of/ability to follow standard office protocol
- Excellent communication skills verbally and in writing; ability to communicate accounts payable issues in a manner understood by non-financial individuals
- Able to establish and maintain effective working relationships with co-workers, with other employees, and the public
- Excellent organizational skills
- Ability to meet deadlines
Interested candidates should submit a resume to [email protected]
