School Administrative Assistant

School Administrative Assistant

Geibel Catholic Junior-Senior High School, Connellsville

Reports to: School Principal

PRIMARY FUNCTION OF THIS POSITION:
Performs a range of administrative and office support activities to facilitate the efficient operation of the organization.

QUALIFICATIONS:

• Excellent personal communication skills, including grammar and diction for all aspects of communication, including phone work and daily interpersonal contacts.
• Knowledge of computers and computer software, including Microsoft Office, Excel, Power Point, Publisher and related communications software.
• Strong writing skills for letters, newsletters, articles, reports, and special projects.
  Excellent organizational skills.
• Self-motivated to initiate and complete tasks without continuous supervision.
  Ability to prioritize and complete multiple projects.
• Basic research skills, including background research for newsletters, questionnaires, reports, announcements, and letters.
• Ability to do all clerical preparation of materials for programs, classes, and meetings, including reproducing and distributing.

DUTIES AND RESPONSIBILITIES:

• Create a welcoming atmosphere for visitors to the school
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• General clerical duties including photocopying, faxing, and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails
• Schedule and coordinate meetings, appointments, and travel arrangements for principals
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe, and distribute minutes of meetings
• Open, sort, and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, telephones, parking, and petty cash